Preparing Your Camera-Ready Paper

The guidelines below are for academic papers that have been accepted, or accepted subject to revisions, following peer review. Authors preparing papers to be submitted for peer review should consult these guidelines instead.

1. Reinstate any information previously removed for blind review

This includes:

  • Author names, affiliations and email addresses;

  • Citations of and references to the authors' own publications;

  • Any identifiers appearing within figures that were obscured to conceal the identity of the author(s) and/or their institution(s);

  • Funding sources and other acknowledgments.

2. Ensure the paper has been prepared in accordance with IEEE and TALE 2018 style guidelines

If the original paper submitted for review was already prepared using the above MS-Word template,  a new copy of the template can be downloaded simply for reference to the guidelines that it contains. Where there are conflicts between the IEEE Citation Reference document and the paper template, the paper template prevails.

If the paper is not formatted correctly,  it may be REJECTED by IEEE upload to Xplore. Please check and double check that you have adhered to the template and guidelines to avoid disappointment!



  • Use of any other IEEE templates is not acceptable as there are subtle differences between those templates and the conference template that will affect the consistency in appearance of papers published in the proceedings.

  • Do not change the paper size (A4) or margins in the template.

  • The headers and footers must remain empty. (They should not contain page numbers or anything else!) 

  • Formatting of the paper must be done using the pre-defined MS-Word styles in the template, rather than manually. The paper must use all the predefined font styles, sizes etc. as per the template.

Page lengths must fall within the ranges listed below:

Full paper: 6 - 8 pages

Short paper: 4 - 6 pages             

Work-in-Progress paper: 2 - 4 pages       

3. Complete the final submission checklist

On the first page of the form, work your way through the checklist and ensure that each requirement has been met.

On the second page, complete the table to show how you have addressed each of the issues/concerns raised by the Program Chairs and reviewers in their feedback.

4. Upload the final submission

The final submission, including both MS-Word and PDF versions of the camera-ready paper as well as the completed checklist form (including responses to Program Chairs' and reviewers' comments), should be uploaded to the conference's online submission system, Conftool. Submissions cannot be accepted via email.


  • As part of the final submission process within Conftool, you will be required to sign an electronic copyright form. If you fail to do this, your paper will not be able to be published in the proceedings or on IEEE Xplore.

  • If any of the paper’s authors are employees of the US Government or of a crown government (UK, Canada, Australia), please indicate that this is the case in the “Remarks” field of your submission, providing the relevant details.

  • Ensure the title, abstract and keywords entered on the submission form are EXACTLY as they appear in your final paper. (Simply copy and paste from the Word version into the web form.) If there are discrepancies, there may be problems when we attempt to submit your paper to IEEE Xplore.

Important Dates

16 Apr 2018

First-time author OPTIONAL  submission (CLOSED)


15 May 2018

Feedback to first-time authors (COMPLETE)

24 Aug  2018

Paper subsmission deadline (EXTENDED)

17 Aug 2018

Notification of review outcomes


01 Oct 2018

Camera-ready papers due

08 Oct 2018

Early-bird and presenter registration deadline

04 Dec 2018

Conference opening

04 Dec 2018

05 Dec 2018

06 Dec 2018

07 Dec 2018 

Pre-Conf Workshops + Opening + Welcome Reception

Main Technical Program + Conf Dinner

Main Technical Program + Closing Ceremony

Social Program (optional tours)

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